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Methods to Manage Exchange Mailbox and OST Files Effectively

Very frequently Microsoft Outlook users who’ve an e-mail account on Microsoft Exchange server and therefore are using Outlook to gain access to their mailbox get alerts announcing that it’s not able to connect with the Exchange server. This typically arises due to the large amount of email stored around the Exchange server. Our article examines ways that mailboxes around the Exchange server and also the local OST files could be managed effectively.

Every network administrator has sooner or later or another, to handle the problem of limited mailbox sources on Microsoft Exchange server. Which means that mailbox management becomes absolutely crucial to make sure that all business functions, especially emails run easily. This could involve setting limits on mailbox sizes, monitoring just how much mail has been stored around the server in addition to encouraging users to archive their mails through Offline folder files or OST files whenever possible. You should get finish-users to understand that the level of the e-mail they store affects everybody, they need to archive their Outlook data and be familiar with methods to recover Exchange data.

If your business only has 50 employees, mailbox management may not be of these concern towards the administrator. However, within an organization of 500 or even more employees, there’s certain to be an overload from the mailboxes stored around the Exchange server and also the administrator needs to you should consider setting limits on mailboxes. Important worse is always that Exchange 2003 Standard Service Pack 1., includes a default limit through which it restricts the entire size of all of the mailboxes together to 16 GB. Quite simply, if the level of your email kept in the mailboxes around the Exchange server crosses 16 GB, Exchange will immediately dismount the mailbox and prevent delivering or receiving mail. Managers therefore need to take all steps necessary to make sure that users maintain their email volume under check, and know how better to safeguard and recover Exchange data.

Some managers take a look at installing Exchange 2003 Service Pack 2. (SP2), which has a bigger size limit of 75 GB around the information that it may store. You could also take a look at upgrading for an Exchange Server Enterprise Edition – this doesn’t have any size limit but at near to $4000, it’s very pricey! The best choice to have an administrator thus remains to inspire users to archive their Exchange data on their own local computers. How a Archive feature works is really as follows.

Although the mailbox is stored around the Exchange server, the Outlook inbox includes a local cached copy. This enables the consumer to carry on focusing on the mails even when there’s a disruption within the network. By setting the Archive feature in Outlook, mail is going to be cached in the server into an offline folder file known as OST file, particularly the Archive.ost file. This OST file is going to be stored around the user’s local computer. This provides the consumer the advantage of getting a nearby copy from the products make up the mailbox as well as winds up washing the mailbox around the server.

However, the Archive feature also raises some concerns. When the local OST file would get broken or corrupted, then your user might finish up losing all of the data kept in the Archive.ost file. This is when specialized tools for example Advanced Exchange Recovery prove useful – these power tools can certainly scan and repair OST files, restoring all of the contents into PST Files. This will make it simple to backup and recover Exchange data once the need arises.

Emails have become one of the most preferred mediums for corporate communication. The problem we encounter is to manage the mailbox as going through all the emails is not possible. What happens if by mistake you mark all the mails to trash? It would surely be a serious threat. But you need not worry. The advanced tools are now available at Ontrack that can restore mailbox in just some time.

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